Active Organizations and Student Interns
Dear Community Work-Study Community Partners and Students,
Greetings, and welcome to the Community Work-Study Program! We thank you for taking the initiative to apply to work within your community and wish you the best of luck. With this service opportunity, you will take a journey of self-revelation, challenge, excitement, and fulfillment. You will make new friends, learn new skills, experience new cultures, and change people’s lives.
We hope you will use this program to help your community and expand your horizons through hands-on experience. We would like you to gain new skills that can be utilized in the furthering of your education and career endeavors, along with a rich understanding of the needs of your community.
Although you will be working away from our offices, please know that the Center for Community Engagement will be here whenever you need assistance. Please do not hesitate to contact us in any event. You are at a unique point in your life, so approach this project as a rare opportunity to discover some new things about yourself, test your limits, and contribute to the betterment of your community.
Thank you again for committing this time of your life to service, and to the Community Work-Study Program.
Sincerely,
The Center for Community Engagement
Wages:
For the 2024-2025 academic year, the work-study wages are $10. In no event will a Work-Study participant student earn less than the minimum wage. Work-Study participants are not eligible for overtime pay.
Maximum Hours:
Community Work-Study Program students will work a minimum of 15 hours per week. Community Work-Study Program students are not authorized to work over 19 hours per week, nor are they allowed to exceed their designated Work-Study award allotment.
Work Periods:
A student must be enrolled in at least 12 credit hours for the current term to be eligible for Community Work-Study Program employment. The work periods are as follows:
Fall employment is from September 1st to December 31st
Spring employment is from January 6th to May 31st
Summer employment is to be determined based on funding
Work Schedules:
The Community Work-Study Program student and his/ her site supervisor will mutually agree upon a work schedule. This schedule is subject to change, dependent upon the student’s schedule and the employer’s needs. The work schedule should be developed around the student’s class schedule and academics are the priority.
Student Benefits:
Community Work-Study Program students are not eligible for benefits under the Ãå±±ÂÖ¼é of Texas at El Paso’s employment system. Students are not eligible for paid holidays and do not accrue sick leave or vacation benefits. Community Work-Study Program students are not eligible to participate in the employee insurance plan.
Work-study Student Employment Responsibilities
Students hired under the Community Work-Study Program must:
-
Serve as a liaison between community agencies and the Center for Community Engagement to help in connecting organizations with UTEP resources.
-
Create and maintain the agency’s CUE profile to enhance their online presence as well as their relationship with the university. Click here for the CUE website:
-
Work-Study students will participate in weekly activities through Microsoft Teams App while implementing consistent communication. Click here to download:
-
Recruitment of student volunteers
-
Participate in an evaluation at the beginning of the work period and the end of the work period.
-
Be willing to work with the organization on a project or set of tasks during both the Fall and Spring semesters.
-
Have completed mandated customer service training through Financial Aid (visit Financial Aid webpage at /student-affairs/financialaid/)
-
Be a full-time student taking a minimum of 12 credit hours in the Fall and Spring semesters.
-
Have a great work ethic, professional attitude, and willingness to learn.
-
Participate in a 3-hour orientation at the beginning of the project period.
-
Participate at an end of program celebration where students and organizations showcase their collaborative work through a project portfolio.
-
Participate in mandated Community Work-Study meetings/training with the CCE. These training/meetings will count towards the student’s work time.
Timesheets:
According to the UTEP financial aid website, Work-Study participants should keep an accurate record of their time worked. Time is recorded to the nearest 1⁄4 hour; 15 minutes= .25, 30 minutes= .50 hours, 45 minutes= .75 hours. No more than 8 working hours allowed in one single day.
Students employed will be asked to complete and submit a hard copy timesheet to the Center for Community Engagement for each time period. A separate timesheet is required for each time period. Timesheets must be legible and completed in blue or black ink only (original timesheet only allowed; scanned copies and photocopied documents will not be accepted.)
The student must complete and submit the timesheet to the Center for Community Engagement no later than the date as indicated by e-mail notification or the last day of the pay period to the CCE offices. The program supervisor will then verify the hours and sign the timesheet.
Any timesheet submitted after the due date will be delayed for two weeks; it will be processed with the next payroll.
Payroll:
Work-Study participants are paid bi-weekly, according to the UTEP Financial Aid office payroll schedule. Students may pick up their paychecks from the Administration office on payday, beginning at 8:00 am. Students must present a photo ID to receive their check; checks will not be issued to any other than the student. Paychecks no retrieved by 3:00 pm on payday will be mailed to the student.
Work-Study participants may elect to have their paycheck direct deposited; to initiate the process for direct deposit, please contact the Payroll Office at (915) 747-8933 or email them at payroll@utep.edu.